FAQ’s

Welcome to the Softball Ontario Umpire Program Frequently Asked Questions section. Softball Ontario has received numerous questions with regards to the Umpires program and would like to provide everyone with answers. If you have a question that does not appear in this section, we would love to hear from you. Please email UmpireCoordinator@softballontario.ca with your question. You will receive an email response and your question and answer will be posted on the webpage.

General Information 

Information on Umpire Registration, Carding, Clinics, Insurance etc.

Fast Pitch Umpires Committee 

Umpire Travel Fund 

Umpire Evaluations 

Relationship with Softball Ontario 

Relationship with Member Associations 

Discipline 

Financial Information 

Provincial and National Championships 

Junior Development

Insurance 


General Information

Q: Who is Softball Ontario?

A: Mission Statement: Softball Ontario's goal is to promote and develop the sport of softball for its athletes, officials and volunteers by providing programs and services at all levels of competitions.

Q: How was Softball Ontario formed?

A: The PWSA, OASA and ORSA were happy in their roles in Softball in Ontario and would probably have continued in their separate roles if it were not for the Province of Ontario having some problems in dealing with three (3) separate associations for one sport. The Province asked the three Associations to meet for the purpose of forming one body for softball in Ontario. And since the government provided all three (3) associations with the funding they needed to foster and promote their sport, the three associations agreed to comply with the Ministry's request and hold these meetings. In 1971, Softball Ontario was formed. Each of the three associations appointed delegates to Softball Ontario's Board of Directors to make up the new organization, Softball Ontario. Slo-Pitch Ontario joined Softball Ontario as the fourth Member Association in 1992.

Softball Ontario became the sport governing body for softball in Ontario. Softball Ontario 's role was to act as the developmental arm of softball, while the three associations were responsible for the operational aspect of the sport through regional or zone and provincial championships. Softball Ontario affiliates no teams or players, however, they do affiliate the umpires.

Q: What is the FP Umpire Committee’s (FPUC) role within Softball Ontario?

A: As outlined in Softball Ontario ’s Policy Manual:

  • To review in liaison with the Program Co-ordinator the annual registration procedures.
  • To plan and operate meetings to review and discuss policies and procedures.
  • To review and revise the responsibilities of committee members.
  • Liaison with Softball Canada on matters relating to fast pitch umpiring and rules.
  • Recommend to the Board of Directors fast pitch rule changes and/or those needing clarification.
  • Update clinic package and materials.
  • Solicit new FP Zone Umpires-in-Chief and FP clinic instructors/evaluators as required.
  • Hold an annual instructors and evaluation training clinic for FP.
  • Conduct evaluations of FP umpires.
  • Hold Certification, Refresher and Junior Umpire clinics.
  • Recommend umpires for all Fast Pitch tournaments leading to a Canadian Championship.
  • Input material to the Softball Ontario Newsletter.
  • Promote the overall Softball Ontario and Softball Canada program.
  • Present annual progress report on the officiating program.
  • Recommend and approve FP Umpire budget.

Q: Who makes the policies and procedures for the Umpires Program in Ontario?

A: The PUIC is appointed by the Softball Ontario Board of Directors to represent the Softball Ontario Umpires program. The PUIC then selects his deputies from those who have applied via an application process. The PUIC has the right to select three deputies to assist with implementation of the FP Umpires program. The FPUC creates the policies and procedures for the FP program from recommendations that they may have received from ZUIC’s or fellow umpires. Once the committee has created the policies, these policies are presented to the Board of Directors for approval. The Softball Ontario Program Coordinator assists and works together with the FPUC to deliver the Fast Pitch Umpires program. The Program Coordinator does not have voting privileges on this committee.

Q: How many people currently sit on the Softball Ontario Board of Directors?

A: The four Member Associations (ORSA, PWSA, SPOA, and OASA) each have 3 representatives that make up the Softball Ontario Board of Directors. All directors have voting privileges. Programs (Coaching, Scorekeeping, Participation and Umpires Fast Pitch and Slo Pitch) of Softball Ontario have opportunities to make presentations to the Board twice a year (January and October) with regards to issues and policy changes that may occur in their programs. New for 2006/07, the FP and SP PUICs will sit as ex-officio’s on the Softball Ontario Board of Directors.


Fast Pitch Umpires Committee

Q: How is the Fast Pitch Provincial Umpire-in-Chief (FP-PUIC) chosen?

A: A call for applications for the position of the PUIC is placed in the Softball Ontario News and on the Webpage advertising the vacancy of this position. After the closing date, a Selection Committee interviews each of the candidates and makes its recommendations to the Softball Ontario Board of Directors. The Board of Directors appoints the PUIC.

Q: What is the Job Description of the Fast Pitch Umpire-in-Chief?

A: Please see Appendix.

Q: How long can someone remain FP-PUIC?

A: There is no maximum term of office any longer.

Q: How are the members of the Fast Pitch Umpires Committee (FPUC) selected?

A: There is an application process. Interested parties can apply to Softball Ontario. After the closing date, the PUIC reviews the applications and selects his committee and presents his selections to the Softball Ontario Board of Directors for approval.

Q: How are the Zone Umpires-in-Chief (ZUIC) selected?

A: There is an application process. Interested umpires can apply and they are then selected by the Fast Pitch Umpires Committee and then the FP PUIC presents his selections to the Softball Ontario Board of Directors for approval.

Q: What is the Job Description of a Zone Umpire-in-Chief?

A: Please see Appendix.

Q: How long of a term does a FP ZUIC serve?

A: The position of FP Zone Umpire-in-Chief covers a two-year term. A ZUIC’s position will be advertised after each two-year term and the incumbent ZUIC has the option to re-apply. No maximum terms for a ZUIC.

Q: Is the FPUC involved in all of the decisions regarding the Fast Pitch Umpires Program?

A: Yes, that is correct.


Umpire Travel Fund

Q: What is the Umpire Travel Fund?

A: This is a fund that is set up to assist with umpire development by providing funds to umpires who are in a UIC or DUIC role; have to travel a distance in order to service a tournament.

Q: Who decides how the money in the Umpire Travel Fund is distributed?

A: The Fast Pitch Umpires Committee with recommendations from the Softball Ontario Program Coordinator work on a strategy to administer the funds fairly and where needed.

Q: Why aren’t all umpires reimbursed for all of their travel costs?

A: Funds are limited and the FPUC decides how the money is to be allocated.

Q: Who decides who qualifies to receive money from the Umpire Travel Fund?

A: Policies and procedures are outlined by the FPUC and this is administered by the Program Coordinator.

Q: What Policies & Procedures govern the Umpire Travel Fund?

A: Please see the appendix.

Q: Who developed the Policies & Procedures that govern the Umpire Travel Fund?

A: The Fast Pitch Umpires Committee are the people who create the policies and procedures as they relate to the Umpire Travel Fund.

Q: If Umpires are unhappy with a decision made regarding the Umpire Travel Fund, is there an appeals process?

A: Umpire has an opportunity to discuss their claims with the FPUC and the Program Coordinator and they may wish to appeal to the Treasurer of Softball Ontario.


Umpire Evaluations

Q: Why are Umpire Evaluations necessary?

A: Evaluations are necessary because they allow umpires to move through the Levels of certification but also allow an opportunity for an umpire to receive feedback on their performance and be able to correct themselves to be at their best performance.

Q: What happens if no Fast Pitch Evaluators are available?

A: There are plenty of opportunities for an umpire to receive an OFE. Evaluators are available to come to a regular league game as well as provincial tournaments.

Q: How are Fast Pitch Evaluators selected?

A: There is an application process. They are then appointed by the ZUIC for their given Zone. Once they receive approval from the FPUC and Softball Ontario Board of Directors, the evaluator is then encouraged attend an ITC weekend where training is provided by Softball Ontario.

Q: What is the Job Description of a Fast Pitch Evaluator?

A: Please see appendix.


Relationship with Softball Ontario

Q: What does the Softball Ontario staff member do for the Umpires Program?

A: The Softball Ontario Program Coordinator works in conjunction with the Fast Pitch Umpires Committee to administer all the program and services that are offered by the Fast Pitch Umpires Program. The following is a list of the things the Program Co-ordinator and/or Administrative Assistant does for the Umpire Program:

Umpire Registration

  • Process umpire applications (Recording and receipting registrations).
  • Preparing cheques and cash for deposits.
  • Package and distribute exam packages.
  • Process umpire exams and distribute results.
  • Produce umpire registration package
  • Process umpire affiliation and carded reports.
  • Update web with registered and carded list.
  • Computer programming for umpire registration and membership mailing.

Liaison

  • With the Fast Pitch and Slo-Pitch Provincial Umpires-in-Chief, and Deputy Umpires-in-Chief regarding program direction.
  • With the Zone Umpires-in-Chief (ZUIC’s) regarding umpire queries in their zone, umpire level confirmation, clinic confirmation and instructor appointments, etc.

Meetings

  • Attend all fast pitch and slo-pitch umpire meetings.
  • Send out meeting notices.
  • Prepare agenda in consultation with the appropriate PUIC.
  • Prepare information packages and reports required for meeting.
  • Take minutes at meeting and distribute following.

Communication

  • Written and telephone. Respond to all general umpire inquiries, written or by phone. Requests for rule interpretations are directed to the appropriate ZUIC.
  • Inventory
  • Manage the programs inventory of certificates, crests, umpire cards, clinic materials, rulebooks and form letters.

Clinics

  • Prepare clinic bid package and distribute to potential and past hosts.
  • Process bids and copy appropriate ZUIC.
  • Send confirmation and Host Information Package to Host.
  • Send out all required clinic materials as requested by ZUIC.
  • Liaison with ZUIC regarding clinic instructors, host information/requests, etc.
  • Upon return of registration form, record number of participants and bill host for outstanding fees.
  • Process and approve instructor expenses.
  • Maintain clinic inventory.
  • Entering umpire clinic data and evaluation data
  • Maintaining databases for information and clinic requests

Instructor Training

  • Co-ordinate clinic along with appropriate PUIC.
  • Book all facilities, meeting rooms and accommodations required.
  • Acknowledge receipt of all instructor applications.
  • Send out invitation letters to all selected instructor/evaluators.
  • Prepare any reports/handouts as requested by PUIC’s or Committee.
  • Approve all expenses.

ZUIC Meeting/Training

  • Co-ordinate clinic along with appropriate PUIC.
  • Book all facilities, meeting rooms and accommodations required.
  • Prepare agenda in consultation with the appropriate PUIC.
  • Prepare information packages and reports required for meeting.
  • Send out meeting notice and information to ZUIC’s and Committee.
  • Take minutes at meeting and distribute.

Budgeting

  • Prepare budgets for review and approval to the Fast Pitch and Slo-Pitch Umpire Committees at their fall meetings.

Umpires to Provincials

  • Send invitations and tournament information to umpires selected to Provincial Tournaments.
  • At the request of Tournament UIC’s, book required accommodations.

Umpires to Canadian Championships

  • Prepare a background report on all officials applying to officiate at a Canadian Championship for the Umpire Committees.
  • Once approved, forward nomination form and information sheets to National UIC and Softball Canada.
  • Make travel arrangements and book flights for all officials travelling out of province.
  • Send information letter to all officials going to a Canadian Championship.
  • In conjunction with PUIC co-ordinate Preparation Clinic.
  • Maintaining databases for umpires to Canadian and Provincial Championships

Q: Who creates the Policies & Procedures that govern the Fast Pitch Umpires Program?

A: The Fast Pitch Umpires Committee makes policies and procedures for the Fast Pitch Umpires Program.

Q: Why does the Fast Pitch Umpires Program need to report to the Softball Ontario Board of Directors at their Board and Annual General Meetings?

A: The FPUC is required to report to the Softball Ontario Board of Directors to be accountable for the administration and financial implications of their program.

Q: Does the Fast Pitch Umpires Program have a representative on Softball Ontario ’s Board of Directors?

A: Just recently, the Softball Ontario Board of Directors approved that the two PUICs will sit on the Softball Ontario Board as ex-officio’s.


Relationship with Member Associations

Q: Who negotiates the amount that the umpires are paid by the Member Associations during Qualifiers, Eliminations and Provincials?

A: A policy was developed in 2006 with the Member Associations and the Fast Pitch Umpires Program that outline this. (Appendix this policy.)

Q: Does the Umpire Program subsidize any of the Member Associations’ Programs?

A: The Umpires program does not subsidize Member Association programs. The revenue that is collected from Umpire registration and Umpire Clinics is strictly used for the Umpire Program and to fund the services that it offers that do not generate any revenue for example, On Field Evaluations or appointments to a Canadian Championship.

Q: Why do some Member Association Representatives receive hotel rooms at Provincial Championship Tournaments while some Umpires do not?

A: Member Association budgets are completely separate from the Softball Ontario Umpires Program Budget. Member Associations representative’s expenses are paid by their Member Association.


Discipline

Q: What steps should an umpire take if he or she experiences abuse from a coach or player?

A: The Umpire should report the incident that has occurred to the Softball Ontario office by filling out an Incident Report Form that is available on our webpage. (Copy of the incident report.)

Q: How are coaches and/or players disciplined if they abuse an umpire?

A: If the incident occurs at a Member Association tournament, it is the responsibility of the Member Association to handle the incident report in a timely and fair manner.

Q: Who is responsible for disciplining a team, player or coach?

A: This is the responsibility of the Member Association or league that the player or coach belongs to. Softball Ontario will uphold any reasonable suspensions and inform all its Member Associations of the actions taken.

Q: Who is responsible for handling the discipline of an umpire?

A: The applicable Umpire Committee (Fast Pitch or Slo-Pitch). A policy was developed in 2006 with the Member Associations and the Fast Pitch Umpires Program that outline this. (Appendix this policy.)

Q: Does the Umpire Program subsidize any of the Member Associations’ Programs?

A: The Umpires program does not subsidize Member Association programs. The revenue that is collected from Umpire registration and Umpire Clinics is strictly used for the Umpire Program and to fund the services that it offers that do not generate any revenue for example, On Field Evaluations or appointments to a Canadian Championship.

Q: Why do some Member Association Representatives receive hotel rooms at Provincial Championship Tournaments while some Umpires do not?

A: Member Association budgets are completely separate from the Softball Ontario Umpires Program Budget. Member Associations representative’s expenses are paid by their Member Association.


Financial Information

Q: Where does the funding for the Fast Pitch Umpires Program come from?

A: There are a couple of avenues that help fund the Umpires program.

  • Ministry of Health Promotions - Ministry Funding
  • Softball Ontario - top up to Ministry Funding and special projects
  • HSRS - from Ontario Umpires purchasing items from HSRS, a percentage of sales is received
  • Umpire Registration - from Umpires registering with Softball Ontario
  • Clinic Registration - from participants attending clinics

Q: How much is the government grant, and what is it designed for?

A: Softball Ontario receives its funding from the Ministry of Health Promotions. Each year Softball Ontario fills out a grant application that asks a number of questions on the sport’s programs and services. These questions are marked and funding is applied based on this mark. In 2005/06, the government grant for the FP Umpire Program was $12,747. The program actually received $16,000 in Ministry funding as the Board topped up this grant by $3,253.

Q: Would the government grant to Softball Ontario continue if umpires removed themselves?

A: Softball Ontario would continue to receive government funding from the Ministry of Health Promotions whether the Umpires program was a part of Softball Ontario or not. The Funding would probably be reduced, but so too would be the expenses for the Association, if they were not administering the program. From past financial information, the expenses in running the program are far greater than the grant received for the program.

Q: Who creates the budget for the Fast Pitch Umpires Program?

A: In conjunction with the FPUC, the Program Coordinator prepares a budget based on past practice and presents this to the Umpire Committee for review at their fall meeting. New program ideas approved at their fall meeting are added to the budget following this meeting.

Q: Who approves the budget for the Fast Pitch Umpires Program?

A: The Fast Pitch Umpires Committee reviews proposed budgets and makes their recommendations to the Softball Ontario Board of Directors.

Q: Can Softball Ontario ’s staff members make changes to the Fast Pitch Umpire Program Budget?

A: The staff are not allowed to make any changes whatsoever to the budget without the approval of the Fast Pitch Umpires Committee or the PUIC.

Q: Why are we short changed on fair expense claims when we are paying into the member association’s administration fee to service our program?

A: The contribution towards the Association’s (Softball Ontario) general administration fee is to cover the cost of office space at Sport Alliance, the salaries and benefits of the employees that service the Umpires program and cost of office equipment to implement the Umpires program. This is a completely separate budget line from the Umpire Travel Fund and/or the administration costs of servicing the Member Associations.

All program expenses are reviewed and approved by the applicable Program person – i.e. Program Chair (PUIC) or Program Co-ordinator. A staff member or Program Chairman’s initials must be on an expense claim before processing to ensure the expense has been approved for payment.

Q: Where did the money come from for the communication that was sent to every umpire in the province?

A: Softball Ontario’s general funds.


Provincial and National Tournaments

Q: What are the Fast Pitch Umpires Program responsibilities to the Member Association’s Provincial, Qualifying, and Elimination Tournaments?

A: Softball Ontario ’s Umpire Program responsibilities to Member Associations re: Provincials, Qualifiers, Eliminations:

Appoint local UIC’s for all Provincial, Qualifier and Elimination Tournaments as follows:

  • Tournaments that have two (2) or less diamonds appoint 1 local UIC
  • Tournaments that have three (3) diamonds appoint 1 UIC and 1 DUIC
  • Tournaments that have four (4) diamonds appoint 1 UIC and 2 DUIC's 
  • UIC's will assist Member Association's Tournament Directors as outlined in the applicable Member Association duties 
  • To ensure that only Softball Ontario registered (and carded if required by MA) umpires are appointed to Qualifiers, Provincials, Elminations
  • To provide designated person from each Member Association with a complete list of UIC's assigned to all Provincials, Qualifiers, and Elminations by June 15th
  • To assigned Tournament UIC will be responsible for assembling and directing and umpire crew required for each tournament. This responsibility will include communications (not related to game fees or the umpire system used) and administrative responsibilities with the host committee, and the preparation and submission of any approved Tournament Services Fund Claims. The FP Umpire Committee has developed a checklist of UIC responsibilities 
  • Responsible for all expenses related to UIC's, working umpires sent to each tournament, unless otherwise agreed 
  • Local UIC's to be appointed wherever possible. Exception - Midget I, Junior I and Senior Women's I Grands and Midget, Junior and Senior Men's Eliminations. When a local UIC is not possible, a request for financial assistance to the Treasurer to be made to access the Program Services Fund through the Program Co-ordinator or FP PUIC
  • Local Umpires to be appointed wherever possible, unless appointment is made for developmental purposes and financed by the Umpire Travel Fund. When local umpires are not possible and are not appointed for developmental purposes, a request for financial assistance to the Treasurer to be made to access the Program Services Fun through the Program Co-ordinator or FP UIC
  • Will assemble a two-umpire system for all tournaments, with the following exceptions:
    • PWSA - Three-umpire system for the following categories:
      • Senior I Grand Championship - all medal games 
      • Junior I Grand Championship - all medal games 
      • Midget I Grand Championship - all medal games 
      • All other division, qualifiers and grands (except Mite and Squirt) - gold medal game(s) only. *Note: this will typically include two games (plus the "if" necessary game). All other games will be a two-umpire system
    • OASA - three-umpire system upon request only by the OASA
    • ORSA - three-umpire system not required at any of its tournaments
  • If requesting a three-umpire system for any tournament, will be responsible to cover the increase in game fees to the Member Association or Host and must obtain Member Association approval at least one-month prior to the tournament 
  • Responsible for the Umpire Travel Fund Budget

Q: What are the FP Member Association responsibilities to the FP Umpire Program re: tournaments?

A: Member Association’s responsibilities to Softball Ontario’s Umpire Program re: Provincials, Qualifiers, Eliminations:

  • To designate someone that will provide the tournament services information by February 1, 2006
  • To provide a complete list of all Qualifiers, Provincials and Elimination tournaments with related information (i.e. series, date, location, host contact, convener, and tournament plan) to the Softball Ontario office and FP PUIC no later than May 15th. Tournament information or assignment provided after May 15th to be subject to a surcharge 
  • Will provide training and appointement opportunities for all Qualifiers, Provincials and Elminations Tournaments. If not, a surcharge of $25.00 per tournament will be assessed for limiting the registration benefits and developmental opportunities the Provincials offer. Rationale: Umpiring at Provincials is a benefit of registering with Softball Ontario
  • Provide a UTF contribution of 50% towards the agreed upon costs of the local UIC(s) required at the tournament. *Note: the number and cost of UIC's required is negotiated by Finance and FP Umpire Committee at January Meetings and approved by Softball Ontario Board at their January Meeting
  • To allow Tournament UIC's to conduct umpire evaluations at all Qualifiers, Provincials and Elmination Tournaments
  • Will cover the working umpires fees at the rate of $20 per umpire for Mite, Squirt and Novice/Pee Wee ball, $25 per umpire for Bantam and Midget ball, and $30 for Junior, Intermediate and Senior ball
  • If requesting a three-umpire system at any tournament, the Member Association or Host (via Member Association) is responsible for paying each umpire the full rate for each game in which three umpires are used 
  • In tournaments leading to a Canadian Championship, a 50% game fee will be paid to all umpires scheduled for the "IF" games that are not played and who have not umpired the final
  • When requesting a certain level of umpire and/or wanting to secure umpires beyond what is deemed local, the Member Association will negotiate a contribution to offset these additional expenses 
  • Will pay the umpire game fees as follows:
    • OASA & ORSA - in cash at the tournament for games played;
    • PWSA - by cheque and mailed by the PWSA after the tournament 
    • Will pay a surcharge for tournaments starting before 6:00 PM on the Friday of a tournament 
    • Will pay a surcharge for tournaments that have diamonds in locations 20 km or more apart from each other

Q: How are umpires selected to go to the Provincials?

A: From an application process, on-field evaluations and appointments from UIC’s of tournaments and their availability.

Q: Who selects the umpires for the Provincials?

A: The FPUC appoints officials who are attending a Canadian Championship to applicable Provincials to prepare for their Provincial, then the UIC appoints the umpire crews based on the size of the tournament and the level of umpire required.

Q: What qualifications are required for an umpire to go to the Provincials?

A: Must be registered and carded by June 15.

Q: Does the Softball Ontario Board need to approve umpires who are selected to attend the Provincials?

A: The Softball Ontario Board of Directors does not approve the Umpires who are selected to attend provincials.

Q: How are umpires selected to go to the Canadians?

A: There is an application process Please see appendix.

Q: Who developed the criteria for selecting an umpire to go to the Canadians?

A: Softball Canada outlines minimum standards which have been incorporated into the Softball Ontario selection process.

Q: Does the Softball Ontario Board need to approve umpires who are selected to attend the Canadians?

A: Yes. Softball Canada requires the Provincial President to sign the Canadian Championship Umpire Nomination Chart. As a result the Chairman requests that all recommendations from the FPUC be presented to the Softball Ontario Board of Directors. The Board’s role is to ensure that present policy and procedures has been followed and approves the appointments accordingly.

Q: Why do umpires have to meet the Carding Deadline in order to be eligible for Provincial and National Tournaments?

A: A carding deadline is required to ensure that all officials meet the required minimum standards before they attend a Provincial or Canadian Championship. These deadlines are established by the Umpire Committees and approved by the Board.

Q: About how many umpires in Ontario really want to participate in further opportunities such as evaluations and Canadian Championship appointments?

A: This opportunity is available to every Umpire who registers and cards with Softball Ontario. On the Umpire application form individuals can request to have an on-field evaluation completed. The Canadian Championship Application is provided to each umpire when they register and card with Softball Ontario in their exam package. Each season over 1800 on-field evaluations are completed on umpires in Ontario. There are at least 100 umpires who apply for Canadian Championships both in SP and FP each year.

Q: How will the Canadian Selection process happen this year?

A: The Canadian Selection process will occur once a Fast Pitch Umpires Committee has been established and has the opportunity to review the applications that were received by Softball Ontario. Please click on the link to see an outline of the Canadian Selection Process.


Junior Development

Q: This is my second year umpiring and this past spring I attended an Intermediate clinic. I have received positive evaluations and my assignor suggested I apply to officiate at a PWSA Novice Provincial which will be held in our area later this summer. Am I able to do this as an Intermediate umpire?

A: In order to officiate at provincials, you must be carded. This is normally done through the regular Umpire Registration process which is close to $100. However, as an Intermediate official, you are eligible for the Stair-Step program which allows you to become carded at a very reasonable cost – $27. You must be under the age of 19 and have either attended an Intermediate clinic or passed the Intermediate Take Home Exam in the year in which you apply. So once you’ve confirmed the opportunity to work the tournament, further info and the registration form can be found on this site under Umpires – Umpire Registration.

Q: I’m a 16 year old Intermediate umpire and have been umpiring for 3 years. I’m considering taking a level 1 clinic next year. I know the Level 1 clinic is more expensive than the Intermediate clinic and I was wondering if it will also include my registration to Softball Ontario.

A: As far as taking a level 1 clinic next year, there is nothing preventing you from doing so, but cost is definitely a factor. The fee for a level 1 clinic is $101.70 and it does not include registration with Softball Ontario. There is a separate registration/carding process which costs $101 and provides you with similar insurance to what you received through the JD program, along with a rule book, etc. If you take a level 1 clinic, you will receive a $35 rebate towards registration so your total cost for both would be in the neighbourhood of $168 and you would be recognised as a fully carded level 1 umpire. However, since you’re still eligible for the Intermediate program for 2 more years, you have another option open to you, i.e. continue to take advantage of the low cost benefits of the JD program. If you take the Intermediate clinic again next year at a cost of $46.33 and then apply for the Intermediate Stair/Step at a cost of $27, you would be fully insured and eligible for all your house league games as well as being recognised as ‘carded’ and eligible to do provincials, all for a cost of just over $73. You could then consider entering the ‘regular’ program once you turn 19.

Q: I’m 17 years old and have taken the Intermediate clinic the past 2 years. I wish to remain in the Intermediate program but I don’t really want to take the same clinic again. Do I have any options?  

A: If you have taken an Intermediate clinic in the past and are unable or would prefer not to attend one this year, we do provide an Intermediate Take Home exam option which will provide you with all the same benefits you would receive at a clinic. Further information can be found on the application form which can be found on this site under Umpires - Clinics - Junior/Intermediate.  

Note: The above fees are subject to change. Please contact Softball Ontario for the latest information (March 2013).


 Insurance 

Q: What precautions does an Umpires' Association have to take to be assured that it (i.e. the Association, in addition to the umpires themselves) is protected in the event of legal action involving one of its assigned umpire members?

A: Ensure the Association has insurance coverage. A local Umpires' Association has liability insurance coverage through Softball Ontario's policy if ALL umpires of that local association are registered with Softball Ontario.

Q: Does the insurance company's protection extend to the Assignor of the Umpires' Association, if the Assignor is not a registered umpire?

A: No.

Q: Is our insurance protection jeopardized if we are on-field with an unregistered/uncarded umpire?

A: No.

Q: Are we covered by insurance even if we have failed or not written the umpire exam?

A: Yes. A registered umpire's insurance coverage starts upon receipt of registration fee (or two weeks after receiving registration fee if paid by regular cheque). Note: this information is clearly marked on the registration form.

Q: Is our insurance protection jeopardized if we allowed (or not noticed) the use of unsafe equipment or unsafe playing conditions?

A: The insurance coverage is not jeopardized, however, therefore there would be a greater chance of a lawsuit being won if the playing conditions/equipment were not deemed safe, which in turn could affect future insurance rates.

Q: Do Executive Directors (e.g. Presidents, Vice-Presidents, Secretary or Treasurer) of an local umpires association need any extra coverage or are they sufficiently covered by the current policy?

A: If ALL umpires of the local umpire association are registered with Softball Ontario then they are covered by Softball Ontario's policy which includes bodily injury claims as well as having a Directors and Officers Wrongful Acts/Errors and Omissions policy. Copy of our policy and the Directors and Officers policy is on file at the office. Whether this is sufficient coverage for a local association can only be answered by them and they can only consider it if ALL umpires in their local association are registered.

Q: If the ballpark is covered by insurance paid for by the city/municipality, etc. do we still need to have separate insurance?

A: Yes. Your umpire insurance covers you the individual. City's insurance is to cover the city not the facility.

Q: When does our insurance coverage start? Stop?

A: Umpires insurance starts when you register depending on payment method (see registration form for details). Umpire insurance stops for all umpires registered in 2014 on April 1, 2015 unless they've registered again in 2015.

Q: Are we covered if we are umpiring a baseball game?

A: No.

Q: Are we also covered if umpiring outside of Canada?

A: All umpires travelling out of country to work, must obtain a travel permit. Registered umpires who obtain this permit will be covered by the liability portion of our insurance coverage but not the accident portion. For more information on the travel permit and how to obtain one, please refer to our insurance policy details obtained by selecting Insurance Program for Umpires at the top of this page. 

 

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